Country: Sudan
Closing date: 30 Jan 2019
About the role: This is a 24 month, replacement role with unaccompanied terms based in Khartoum with regular travel to West Darfur and Kordofan, Sudan, on a salary of Grade 2, €32,113 to €35,681.
Your purpose:
You will provide support to the Country Finance Controller to ensure the effective functioning of the finance department in Sudan through providing day to day technical support and work with national staff and NGO partners. You will coordinate finance issues and build the capacity of national staff for both Concern and partners, and support staff to manage and carry out the work on the finance function. You will report directly to the country financial controller
You will be responsible for:
Controllership:
• Guided by Country Financial Controller and his/her team, ensure that the Concern Worldwide financial policies and procedures are adhered to and implemented in a standardized manner.
• To support the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by donors and Dublin HQ.
• Assist programme managers and teams to follow donors’ (especially USAID, DFID, ECHO, Irish Aid, UNHCR etc.) financial rules for budgeting, spending and reporting.
• Closely monitor all financial activities, and keep the PD and Country Financial Controller advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
• Assist the Country Financial Controller with external (donor, audit firm, partner organization, government, etc.) and internal control audits as required.
• In collaboration with all relevant staff, ensure the protection of all programme assets (cash, inventory, etc.) through the enforcement of internal controls and procedures, including regular updating of fixed asset inventories.
• Maintain up-to date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc.
Training & Staff Management:
• Train National Finance Officer/Finance Manager in Concern systems and general accounting best practice.
• Ensure training to non-financial managers and budget holders so that they can manage donor/Concern budgets as per Concern’s standard practices.
• Lead in orienting budget holders and field finance staff in Sudan on the basic internal control procedures.
• To develop and implement staff development plan for the West Darfur, Khartoum and Kordofan finance department staff.
• To facilitate and provide basic training, technical support and guidance to the country program staff, particularly budget holders, for skills improvement in the areas of budget preparation and monitoring, budget revision, reporting, and internal control.
Treasury:
• To oversee the timely preparation, review and approval of all bank account and cash reconciliations on as regular a basis as necessary for effective financial control.
• Assist the PD and Country Financial Controller in ensuring compliance with Concern Worldwide policies and procedures and assume responsibilities in the implementation of country specific policies such as authorization limits, cash holding limits, cash movements, credit terms, advance payments, use of bank payment instruments.
• To be responsible for timely preparation and follow-up/handling of Cash Transfer Requests to Khartoum to ensure that appropriate balances are maintained to facilitate programme implementation
Budget:
• Assist PD and other budget holders in conducting the budget process, ensuring that appropriate levels of technical support and guidance is provided to all budget holders during the process of preparing the annual country operating budget and subsequent revisions.
• Assist budget holders with preparation of donor budgets; ensure compliance with donor regulations and to ensure their incorporation into the country annual operating budget & revisions
• Assist CFC in the budget revision process, from budget reviews to consolidations, variance analysis and submission to HQ
Partnership Accounting:
In conjunction with the Finance Coordinators:
• Undertake the CLOFAT assessment with potential Partners on a timely and comprehensive basis.
• Summarize CLOFAT findings and recommend whether partnership is workable with resources available.
• Ensure CLOFAT is signed off by all the relevant staff members (Country Financial Controller, PD Programmes, Project Manager and Country Director).
• Ensure that all CLOFAT documentation is being maintained on the Partner File for future reference.
• Monitoring For each Partner, using CLOFAT and any other available material as a basis, prepare a Partner Monitoring Programme.
• Carry out Systems Review visits in accordance with the Partner Monitoring Programme.
• Perform regular Transaction Audits in accordance with the Partner Monitoring Programme.
• Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management after each field visit. Prepare and disseminate a Partner Visit Report.
• Ensure programme staff is aware of their responsibilities in regard to monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CLOFAT, Partner Monitoring Programme and Annual Risk Review
• Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary
Monthly Management Accounts:
• Assist Country Financial Controller to produce accurate and timely monthly management accounts, engaging in necessary review work, posting of journals etc.
• Forward monthly management accounts to all budget holders & finance teams on a timely basis and facilitate with programme staff review and follow up of any issues/variances arising. Assist the Country Financial Controller in the process of obtaining explanations of variances between budget and actual spending and income and make necessary adjustments in cases of incorrect accounting entries.
Your skills and experience will include:
Essential
· Part or fully qualified Accountant
· Two to three years finance experience including donor and management reporting, staff management and some capacity building (coaching, mentoring or training). Some overseas experience in emergency or development contexts a distinct advantage.
Desirable:
• Management Qualification
• Experience of work in Sudan / Horn of Africa region
• Experience in working in a complex emergency context
• Experience with Concern systems and programmes
• Experience in working with partners
• Cross cultural awareness and sensitivity
• Empathy with Concern’s goals and a commitment to capacity building, protection and participation
• Excellent communication and training / capacity building skills
• Proven organization, planning and management skills
• Ability to work on own initiative and lead diverse teams
• Flexible and adaptable to a changing environment
• Strong interpersonal and team work skills
• Ability to work under pressure often to strict deadlines
• Knowledge of computer applications i.e. Microsoft word, Excel, communications systems
• Knowledge of accounting software – Knowledge of Microsoft Great Palins will be an added advantage.
How to apply:
Please apply via https://jobs.concern.net/jobs/international/vacancy/691/Relief%20Web/detail