Job Title: Senior Executive Support Assistant
Position no: 10027364
Job Grade: G5
Duty Station: Abu Dhabi, UAE
Contract Type: Fixed Term Appointment (FTA)
Start Date: Immediately
Language: Fluency in English and Arabic
Provide secretarial and administrative support to the UNHCR Office thus it’s better able to meet its objectives.
Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
Prepare informal translations and may act as interpreter.
Draft correspondence, documents and reports, some of which are highly confidential.
Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorization, /claims, etc.) for staff within the unit.
Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
Perform other related duties as required.
How to apply:
Interested candidates should submit their application and a Personal History Form (P11) with reference to the position number : 10027364 and Job Title Senior Executive Support Assistant to SAURIHR@unhcr.org
You can download the P 11 form from https://www.unhcr.org/recruit/UNHCR_Personal_History_Form.docm