Job description
Under direct supervision of the Country Director and in collaboration with the HQ finance department and the Head of Logistics department, the Head of Finance / HR / Admin department directly manages the finance, HR and admin teams and supervises the related work of the Darfur deputy bases managers. He/she also works in close collaboration with the Heads of Programs.
Among the different fields covered by this position, the part dedicated to Finance is more significant. His/her main responsibilities include:
FINANCE
- Ensure the funds are used properly, in accordance with the internal and donors procedures
- Manage and follow up the budgets
- Coordinate and finalize the formulation of new budgets
- Update the allocation board in accordance with TGH and donors rules
- Prepare all financial reports
- Follow up the funding contracts and the payments schedule
- Supervise the cash management
- Centralise and check the accountancy
- Verify and manage cash supply requests to HQ
- Manage the cash flow between bases in Darfur and Khartoum
- Provide the Country Director, operational teams and HQ with financial tools
- Prepare and manage potential audits on Khartoum and field level
- Prepare and manage all financial part on Technical Agreement and Specific Agreement in Sudan
- Supervise partner financial management
ADMINISTRATION
- Make sure TGH complies with applicable Sudan legislation
- Make sure the procurement / financial procedures are understood and well implemented by all in collaboration with the Head of Logistics department
- Maintain good relations with local authorities and stakeholders
- Ensure efficient archiving of all administrative and financial documents
- Participate in preparing tenders in collaboration with the Head of Logistics department
- Make sure the procurement procedures are understood and well implemented
- Brief each new expatriate and national staff on arrival and train the employees on the internal procedures
HUMAN RESOURCES
The Head of Finance/ HR/ Admin supervises the HR coordinator in her responsibilities:
- Make sure the HR policies and procedures are understood and well implemented
- Draw up the job descriptions in collaboration with the operational team
- Administrate the monthly HR information, supervise the salary payment and follow up all work contracts
- Implement training to build staff capacities
- Support the team leaders in the management of their staff
- Coordinate the recruitment process (short list, interview etc.
COORDINATION
- Contribute to representing TGH to the local authorities, donors and partners
- Potentially replace the Country Director in his/her absence when and as necessary
This list of responsibilities could be modified according to the needs.
How to apply:
Please send your resume and Cover Letter to Amandine RUINART, HR officer and apply directly via our website: