South Sudan: Human Resource and Administration Manager

Trocaire wishes to announce a vacancy in the partner organization within the Emergency Response Programme in Africa. The post holder will be recruited by Trocaire partner working on a large humanitarian intervention based in Sudan/South Sudan. The Partner has been working in this region in providing quality clinical care to the conflict affected population through out-patient and in-patient care, including surgery and laboratory facilities.

Purpose

This position is new in the organisation, the HR and Admin Manager will be establishing a team of people to lead a professional HR and administration function across the organisation.

The HR and Admin Manager has overall responsibility for maintaining and enhancing the organisations human resources by introducing and maintaining systems for HR planning, recruitment, retention and training, and for information management as well as evaluating employee performance. They also have responsibility for ensuring the establishment and updating of HR policies and procedures to legal and organisational standards. The HR and Admin Manager is responsible for maintaining smooth running of the Nairobi head office and its administrative functions, as well as establishing effective administrative functions across all programme areas, and including the field logistic bases.

Key Responsibilities

1. HR Policies and procedures– Establish clear and consistent HR policies and procedures, ensure they are regularly reviewed and maintained in the HR and staff manuals, including policies on Child safeguarding, HIV & Aids, and Gender equality and training of staff on the policies.
2. Recruitment and retention - Establish a transparent and documented system of recruitment, and inductions for staff, ensuring an understanding of organisation and culture, that contracts are signed and kept up to date, and Job description are regularly revised and updated. Regularly review salary scales and cost of living adjustments in line with best practice and benchmark comparators.
3. HR Management Information Systems– Establish and maintain a system for managing HR information for all locations, circulate relevant information to line managers as appropriate for management purposes.

4.Staff development and capacity building –Work with the SMT team to identify staff capacity gaps and develop appropriate ways of supporting capacity and professional development.

5.Performance Management –Establish an effective and appropriate system for performance management, ensuring all staff have clear job descriptions which are reviewed and updated regularly in conjunction with line managers performance discussions (at least annually). Ensure an appropriate system is in place for managing poor performance and relevant support for line managers to do this.

6.Legal compliance– Ensure compliance to statutory requirements for each country of operation, labour laws, work permits and taxation. Ensure competitive compensation packages against benchmark comparators. Monitor changes and revise procedures as appropriate.

7.Office Management and administration –Ensure smooth running of the Nairobi office in an efficient and professional manner; including arrangements for ensuring travel, accommodation, maintenance of office facilities and supplies and meetings are achieved in a timely manner. Establish systems to support the effective delivery of all administrative functions across all programme areas and field bases to a high professional standard.

Personal Specification

· Bachelor’s degree in HR Management or related discipline required; Master’s degree preferred.

· At least ten years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.

· Experience working with a diverse workforce, across cultures and countries.

· Proven ability to communicate effectively, verbally and in writing, to a diverse audience.

· Proven ability to plan, organize and prioritize work independently and remain flexible in order to adapt to changes in work environment.

· Ability to assign and supervise the work of others.

· Demonstrate the highest level of ethical behaviour.

· Excellent time-management, problem-prevention and problem-solving skills.

· Ability to maintain confidentiality of sensitive information.

· Work effectively, professionally and tactfully with the organisations diverse workforce, SMT, staff, and external organisations, donors and partners.

· Prior experience working with a non-profit or NGO is an advantage.

Interested applicants, who meet the above requirements, should send their CV with names of 3 professional referees, one must be the current/latest line manager and cover letter to the the Recruitment Manager, recruitment@doe-nairobi.org with the subject of the email as HR and Admin Manager. Applications will be reviewed as they come and only short listed candidates will be contacted.