Sudan: Assistant Storekeeper

TERMS OF REFERENCE

Vacancy reference no.:

VAC-0256

Position:

Assistant Storekeeper

Place of performance:

Nyala, Sudan

Contract duration:

Various

Starting date:

14-Nov-2016

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

Assist in the implementation of the overall Supply Chain Management and Procurement activities necessary to ensure that all vehicles, assets, spare parts, office supplies, tyres, accessories, materials, fuel & lubricants are purchased; received, distributed, issued, controlled and inventoried for good record keeping & auditing purposes in respective Area Office.

GENERAL FUNCTIONS

Role objective:

Under the direct supervision of immediate supervisor and in co-ordination with all Fleet staff, the incumbent shall perform the following duties:

· Ensure that all goods received are carefully counted and registered; any differences in quantity either positive or negative are recorded on the GRN (Goods Receipt Note) or POD (Proof of Delivery) and sent back to the originator.

· Responsible for quality control for all goods received, any goods received that are either damaged or incorrect should be registered and reported to immediate supervisor.

· Ensure that all spare parts and materials requested are duly authorised and accountable to make certain that these are issued for the correct makes and models in accordance to the established section criteria for each vehicle/machinery manufacturer.

· Responsible to ensure that spare parts and materials returned into stock are properly recorded.

· Prepare all requests for spare parts and materials for transfer to other depots and ensure that these are properly packed and sealed.

· Assist and oversee the actual physical loading of spare parts and materials to other locations and ensure that they are loaded in a proper way to avoid damage during transit.

· Continuously obtain and maintain the latest up-to-date spare parts catalogues, prices lists, cross-reference and superseded numbers for all operational Assets.

· Apply proper stock management and ensure that all minimum and maximum stock levels are maintained prevent “out of stock” situations occurring.

· Assist & implement regular internal stock-taking and ensure that all stock records are accurate in accordance to auditing practices.

· Assist and ensure that all spare parts and materials are stored in a safe, clean and secure environment using the most efficient layout with maximum space utilisation.

· Assist in the preparation of orders for both Local & International Procurement and track the complete procurement process including, freight, customs clearance and in-country processes until goods are finally received.

· Ensure that all normative guidelines, systems and procedures established for stock management are strictly adhered to.

· Responsible to ensure that all data is entered into FMS (Fleet Management System) pertaining to the Stock Control & Tyres modules.

· 14. Loss or damage of Cargo, Spares, Tools or Equipment as well as Loss of Fuel in the care of the employee shall be deducted from the salary based on CIF value or Local Market Rate, whichever is prevailing. This can also lead to penalties or dismissal to the Personnel and penalties on the Service Provider or Contractor.

· 15. Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.

· 16. Travel occasionally, as required by the Organisation

· 17. Perform any other duties as requested by immediate Supervisor.

Expected output:

• Ensure accurate stock records and ensure that the actual physical stock tallies with the theoretical stock in the Stock Module of FMS.

• Ensure to respond in the shortest possible timeframe to requests for spare parts and materials and issue / transfer them in the most efficient manner.

Project reporting:

TBC

Team management:

• Will liaise and co-operate with all staff in the various sections of Fleet.

ESSENTIAL EXPERIENCE

Education:

§ Completion of Secondary School education.

Work experience:

§ Minimum of 2 years of demonstrable relevant Logistics experience.

Geographical experience:

§ Minimum of 2 years of experience in Africa with local experience in Nyala is an advantage.

Languages:

§ Fluency in English is essential.

Key competencies:

To be advised.

Other relevant information:

Interested candidates should send applications to ctgglobalrecruitment@gmail.com. Please refer to the vacancy number: VAC-0256.Shortlisted candidates will be contacted for an interview.