Country: Sudan
Closing date: 31 Jan 2017
TERMS OF REFERENCE
Vacancy reference no.:
VAC-0283
Position:
Finance & Administration Assistant
Place of performance:
Khartoum, Sudan
Contract duration:
NA
Starting date:
OVERVIEW OF CTG GLOBAL
CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.
OVERVIEW OF THE POSITION
GENERAL FUNCTIONS
Role objective:
Under the guidance and direct supervision of the Operations/Account Manager, the Finance Assistant is responsible for providing direct financial assistance to the operations in support of the project. The Finance Assistant works in close collaboration with the support team in Dubai programmed and projects personnel in the Sudan office to exchange information and ensure consistent service delivery.
Expected output:
Verify consultant time sheet calculations and ensure compliance to contracts.
Collating of expenses and processing this information into the payroll system.
Maintain accurate records within the company HRMS system.
Maintain accurate records (hard and soft copies) of all project documents for easy reference and retrieval, ensure proper document management is in place, including file closure and archiving.
Alert Operations/Account Managers on the issues to be followed up and or resolved.
Pay office service bills when due and maintain records.
Prepare petty cash and operational advance supporting documents to ensure completeness, accuracy and correctness.
Prepare request and communication with relevant sections for booking flights and other travelling documents.
Maintain accurate records (hard and soft copies) of all project documents such as contracts, invoices, time sheets and other project financial documents for easy reference and retrieval.
Custodian for management of office stationary supplies including maintenance of stock list of stationary, distribution of stationary as required by personnel and keeping a log of distribution.
Prepare a weekly report on financial activities.
perform other related duties as required.
Project reporting:
This role reports to the Operations/Account Manager
Team management:
This role does not have team management responsibility.
ESSENTIAL EXPERIENCE
Education:
§ Bachelor's degree in Finance.
Work experience:
§ Minimum of 5 years of demonstrable relevant Finance & Accounting experience.
Geographical experience:
§ Minimum of 5 years of experience in Africa with local experience in Khartoum is an advantage.
Languages:
§ Fluency in English is essential.
Key competencies:
Finance and Procurement:- Complete daily supporting tasks to the Operations/Account Manager but not limited to:
Cash flow management.
Processing monthly payroll.
Statutory deductions and corporate taxes.
Maintain cash resources.
Prepare management reports, follow up of vendor payment in close coordination with relevant procurement and other staff in both Dubai and Khartoum office.
Other relevant information:
To be advised.
How to apply:
Interested candidates should send applications toctgglobalrecruitment@gmail.com. Please refer to the vacancy number: VAC-0283.Shortlisted candidates will be contacted for an interview.