Country: Sudan
Closing date: 18 Jan 2019
GOAL has had a long and successful history of humanitarian operations in Sudan since 1984. Currently GOAL has well established programmes across two locations: North Darfur and South Kordofan and the head office is located in Khartoum. The main donors for the programme include: USAID/OFDA, SHF, ECHO and Irish Aid.
The current programme focuses on four main sectors: primary health care, nutrition, water & sanitation and hygiene promotion (WASH), and women’s literary and empowerment (REFLECT). All interventions are carried out in coordination with the local authorities and line Ministries as well as with local partners as appropriate. This position is based in El Fasher, North Darfur with travel to field sites and Khartoum.
General Description of the Role
The primary responsibility of the MEAL and Reporting Coordinator is to support the Assistant Country Director-Programs (ACDP) and Program Coordinators (PCs) by ensuring robust and well-structured monitoring databases (including remote monitoring and management systems and process for each sector); and on time submission of high quality donor and government reports.
The MEAL and Reporting Coordinator will provide leadership and technical expertise to ensure that GOAL’s MEAL system is implemented effectively. S/he will be the focal point in the programme for all aspects of MEAL. A key part of the role will be capacity building and remote support to the MEAL team inside Sudan, as well as for GOAL’s partner organisations.
Additionally, the MEAL and Reporting Coordinator will assist the ACDP and PCs in the development of donor proposals; and assist in program implementation, monitoring, and evaluation and donor reporting across all grants. The MEAL and Reporting Coordinator is expected to contribute to harmonization of approaches, and countrywide strategies for program implementation.
Advocating for accountable programmes will be key to this role which should ensure evidence-based programming and donor compliance in a remote management context. The MEAL and Reporting Coordinator will be supported by a national M&E Coordinator and M&E Officer.
Key Responsibilities
Leadership and Management
- Oversee the activities of GOAL’s MEAL team in Sudan, which includes GOAL-direct M&E, Accountability, Data Entry, Verification and Partner Monitoring, providing technical support and oversight..
- Oversee the MEAL budget, ensuring appropriate grant budgets are developed and spending is in line with those budgets.
- Provide capacity building, technical support and training to the MEAL team based in Sudan as well as the Programmes team and GOAL’s local partners on all areas of MEAL
- Work with the Global MIS advisor to roll out MEAL Management Information Systems (CommCare + Power BI) for new and existing grants.
Support to Program Quality
- Work with Monitoring, Evaluation, Accountability and Learning (MEAL) teams for timely data collection, data entry into CommCare, analysis, surveys, development of logframes, indicators
- Work with MEAL teams to ensure systematic monitoring and evaluation of programmes, and compilation and sharing of lessons learnt.
- Maintain and update the M&E Framework for the country programme, bringing together tools and outlining systems. Develop new tools as required.
- Feed into the overall programme strategy, providing data and analysis as required for strategic purposes and new programme design, including proposal development
- Develop or update M&E plans, and ensure that routine project monitoring take place on time
- Roll out of Power BI software to facilitate near real-time analysis for each sector, promote learning, and work with the ACDP to initiate timely evidence-based corrective action where required
- Maintain all type of information and produce situation analysis on regular basis especially while developing new proposals or donors reporting as agreed with the line manager
- Work with ACDP on keeping updated information for programme mapping and ensure stakeholder analyses are completed from time to time.
- Coordinate the continued review and feedback process using the online recommendation tracker system
- Coordinate, supervise and review all assessments, evaluations and research - Initiate and work with Program Coordinators in designing and conducting KAP, LQAS, MICS, SQUEAC, Barrier Analysis and other programmatic surveys, assessments and evaluations.
- Work with the ACDP and Program Coordinators to ensure that remote monitoring and management tools are in place, information is collected, analysis carried out, and feedback shared in a timely manner for all grants and programme activities.
- Be an advocate for learning in the programme ensuring that learning is captured and shared effectively
- Liaising with donors and other project stakeholders as required
Proposal Input
- Support the ACDP and Program Coordinators in the development of strong data collection and monitoring & evaluation plans within each proposal, including work on log-frames and indicators, and ensure that project indicators are regularly and systematically monitored and reported.
- Ensure that all grant proposals and reporting includes solid M&E components and work with the Programmes team to develop appropriate results frameworks, log frames and indicators.
Accountability
- Oversee the roll-out of activities and training within the GOAL Sudan Accountability Framework and update the framework as needed.
- Oversee the activities of the independent beneficiary selection and verification team, ensuring beneficiary verification processes are independent and consistent.
- Ensure effective oversight and smooth running of GOAL Sudan’s complaints and response mechanism.
- Continue to develop and improve on GOAL’s independent monitoring systems meant to ensure accountability, both to beneficiaries and to donors.
- Oversee the work of the Data Entry team and ensure the Program Database is up-to -date and accessible to relevant departments
- Any other tasks at the request of the Line Manager
Reporting
- Responsible for complete, correct, and timely submission of high quality reports for all grants
- Under the guidance of the ACDP, support Program Coordinators in developing quality donor concept notes and proposals, ensuring good collaboration with other relevant departments
- Liaise with HQ Dublin on preparation of reports and proposals, information sharing, developments at country level, and compilation of ad-hoc information requests as required.
- Communication with external stakeholders (e.g. donors, partners) and representation at external meetings/fora as required
- Maintain and update proposal and reporting calendar ensuring all concerned are aware of the reporting schedule and their specific roles;
- Coordinate with the Khartoum Technical Coordinators to ensure timely submission and filing of internal weekly and monthly program reports on shared drive;
- Work with partners on the preparation of any partner/consortium submissions.
- Lead the development of internal and external reports, case studies, success stories and other visibility requirements ;
- Lead the development and timely submission of donor and government reports,
- Lead the development of internal programme reports (Project Indicator Tracking Reports, GI, Annual Country Plan) for Dublin and other reports or updates as needed.
Crossover with Grant Management
- Participate in and / or co-facilitate grant opening, closing and other management meetings in collobration with the ACDP, Financial Controller and respective Program Coordinators
- Liaise with the ACDP and Financial Controller to highlight and when necessary troubleshoot problems identified in project reports or data.
- Ensure compliance to donor reporting and proposal requirements
- Maintain and update the filing system for donor reports, proposals, and other documentation that will provide secure and back up of all donor related files for ease of access and retrieval whenever needed. Work with Program Coordinators to ensure strong database for Health, Nutrition, WASH and REFLECT.
Other Duties
The post holder may be requested to undertake other activities as mutually agreed with the ACD-Programs. This Job Description is intended as a guide to the position and is subject to change at GOAL’s discretion.
Job Requirements:
- Formal qualifications at graduate or postgraduate level in project management, business administration, international development, or other relevant subject
- A minimum of three (3) years’ overseas practical working experience in a managerial capacity with M&E or Accountability activities within a humanitarian programme with an International NGO, including experience in an African context
- Strong knowledge of and demonstrated practical experience M&E methodology (particularly appropriate quantitative and qualitative/participatory research methods), data analysis and report writing.
- Excellent communication skills, written and spoken: strong writing skills in English, including previous proposal and report writing experience is required.
- Experience working with major institutional donors and agencies such as ECHO/EC, USAID, UN agencies, DFID, and Irish Aid Experience in proposal development and report writing
- Good communication, interpersonal and motivational skills and a proven ability to lead a diverse team under challenging field conditions
- Demonstrated experience with staff management; experience in distance management a plus
- Proven capacity to build the M&E skills of colleagues, partners and community members.
- Confident presentation and facilitation skills, proven record in provision of trainings a plus
- Advanced skills with MS Office (particularly Excel).
- Experience designing applications/forms with ODK-based digital data collection software (e.g. CommCare, SurveyCTO, ODK, iFormBuilder, Kobo, etc.)
- Understand relational data models (one to one vs. one to many).
- Experience working with Power BI preferred.
- Knowledge of statistical software packages, such as SPSS, Stata and/or R preferred.
- Good understand of monitoring and evaluation basics – including tracking progress against objectives, preparation of Logframes, indicators etc, and analysis of quantitative and qualitative data.
- Knowledge of Sphere and Core Humanitarian Standards.
- Fluent oral and written English
- Oral and written (Arabic) communication skills a distinct advantage
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policyensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty.Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.
*This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible. The closing date for this role is the 18th of January 2019 at 9am Irish time.*
How to apply: