Country: Sudan
Closing date: 20 Jan 2019
The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
About the job
The Danish Refugee Council (DRC) has been operational in Sudan since 2004. From the outset, the intervention has focused primarily on Darfur. However, operations are set to expand to other parts of Sudan in 2019
The Supply Chain Manager has the overall responsibility for leading, coordinating and overseeing the provision of an effective and timely logistics support to all DRC programs in relation to procurement, stock management, assets, fleet management and communications in Sudan.
He/she will also be responsible for the safety and security of the country operation.
Specific to logistics and procurement, the Supply Chain Manager, will provide technical support to logistics staff, continuously review and improve on systems and documentation, promote high quality standards, lead in procurement processes and provide the country-wide perspective on logistics oversight, and contributing to the country operations strategy.
Under the line management of the Head of Support Services (HoSS), the Supply Chain Manager will work closely with the Area Manager, Base Managers, Program Specialists, Finance and Administrative staff within DRC and/or of other consortium members.
Your main duties and responsibilities will be:
Procurement/Supply Management
- Support the management and tracking of project orders in the DRC Dynamics.
- Assist in developing an efficient and effective supply chain; keep an updated database of local suppliers and prices of frequently needed goods and services; where necessary.
- Carry out extensive supplier and market reviews and maintain a preferred supplier list, where possible.
- Support programme teams in the development of procurement plans.
- Organize, plan and prioritise project supply needs - ensuring efficient and timely delivery to point of distribution as necessary.
- Ensure compliance with donor requirements, rules and regulations relating to logistics, particularly in relation to local procurement and anti-corruption measures
- Uphold and promote understanding of the DRC’s procurement policy. Provide trainings and briefings for all field staff, both national and international, making sure that staff understand and apply the guidelines.
- Lead tender committee processes for large procurements
- Review and improve procurement documentation, building the capacity of local supply chain staff to record and file complex procurement processes clearly.
Warehouse Management
- Support effective warehouse management in accordance with the DRC Operations Handbook and/or donor requirements.
- Support the security of stock through the implementation of effective controls and do spot checks in warehouses during field visits.
- Submit timely and accurate stock reports through the DRC Dynamics.
- Strengthen staff capacity and warehouse management processes.
- Investigate all stock discrepancies and provide a report of the procedure and findings.
- Organize disposal of old stock and assets
Assets and Premises Management
- Ensure all required and available communication equipment are installed and working and functioning properly; supporting regular maintenance in consultation with the Base Managers and the Head of Support Services.
- Train staff on use of communication equipment and communication protocols.
- Ensure that the Fixed Asset Register (FAR) is updated and verified quarterly and copied to the Head of Support Services.
- Ensure that all procedures and documents pertaining to Asset Management as per the DRC Operations handbook are in place and being followed.
- Ensure donation certificates with recipient’s signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups or received from donors.
- Lead the selection of new locations for offices or residences and consult on the process for selecting and establishing new project locations.
- Oversee the contracting and management of various DRC properties, advising staff directly involved in each location, including offices and guest houses and ensuring documentation is in place
Transport management
- Ensure a robust maintenance system for both owned and rented vehicles is in place and that maintenance works are property documented.
- Ensure well-maintained and functional transport fleet for staff and material needs, including vehicle allocation in Sudan.
- Review monthly transport reports and monitor fuel consumption.
- Monitor the maintenance conducted on DRC owned vehicles by external service providers.
Staff Management & Capacity Building
- Effectively convey procurement and logistics procedures to staff and supervise their implementation.
- Build staff capacity on logistics management, through direct training, on-the-job coaching, and seeking opportunities for external training where appropriate.
- Participate in the capacity building of local partner(s) for logistics management
- Facilitate and promote effective communication and coordination mechanisms between logistics staff and other departments
- Support DRC’s global understanding and learning on logistics good practice through sharing and exchange of tools
- Design logistics induction for new comers, partners and conduct it whenever possible.
Security and Safety Management
- Take lead in reviewing security protocols and undertake adjustments/improvements in liaison with the Head of Support Services and the Country Director
- Support proper application of SoPs in different locations.
- Ensure that proper emergency supplies and safety equipment are available at the residences and offices
General/Other
- Oversee the observance of the DRC Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures
- Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct
- Represent DRC at Logistics Cluster Meetings
- Provide input for project proposals and budgets as requested
About you
To be successful in this role we expect you to have:
- A University degree in relevant discipline and a minimum of 5 years of experience from working as a senior Logistics Manager in complex humanitarian contexts and knowledge of security management systems and approaches by iNGOs.
- In depth knowledge of field Logistics, including procurement systems, fleet management, warehousing and distribution. Experience working for INGOs in Darfur, a plus.
Moreover, we also expect the following:
- Proven capacity-building ability, including training, coaching and mentoring staff.
- Fluent in English essential and knowledge of Arabic desirable.
- Willing to live in basic living conditions
- Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
- Ability to cope with stress, to work under pressure in often strict deadlines.
- Ability to work on own initiative and in a team
- Willingness to travel extensively across Sudan and at short notice.
- Excellent knowledge of Microsoft Office and experience using an integrated Enterprise Resource Planning (ERP) system.
In this position, you are expected to demonstrate DRC’ five core competencies:
ü Striving for excellence: You focus on reaching results while ensuring an efficient process.
ü Collaborating: You involve relevant parties and encourage feedback.
ü Taking the lead: You take ownership and initiative while aiming for innovation.
ü Communicating: You listen and speak effectively and honestly.
ü Demonstrating integrity: You act in line with DRC’s vision and values.
We offer
Contract length: 12 Months
Salary Level: G (DKK25,400 per month) plus benefits according to Danish Refugee Council’s Terms of Employment for Expatriates
Designation of Duty Station: Non-Family Duty Station. This is an unaccompanied position. Nertiti, Central Darfur is not a family duty station and attracts R&R at level D with a 7 week rotation.
Reports to: Head of Support Services
Technical Supervision of: All Supply Chain Officers in Sudan
Start date: ASAP
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) and marked “Supply Chain Manager – Sudan” in English through our online application system on www.drc.ngo
Closing date for applications: January 20, 2019. Due to the Urgency to fill this position, applications will be reviewed on a rolling basis and DRC reserves the right to conduct the interviews before the deadline.
For further information about the Danish Refugee Council, please consult our website www.drc.ngo
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.
How to apply: