Sudan: Technical Compliance Officer (Individual Contractor)

Terms of Reference – Technical Compliance Officer

Background:

The Technical Compliance Unit is one of the main Aviation Section component.

Provision of TC Services at UNAMID by Efficient and Effective Management of Technical Compliance Sub Unit. Management of Long Term Charter Agreements and LOA’s in compliance with Aviation manual and SOP. Ensure compliance with all contractual obligations and requirements/ Long Term Charter/ LOA’s air assets. Quarterly monitor all Air operators’ performance against the KPI stipulated in their Long Term Charter aircraft/ LOA air assets. Timely conduct of Quarterly Performance Evaluations for all Long Term Charter Agreement and LOA’s. Review and verify all crew members under long charter agreements after confirming the validity of their certificates, licences, training courses are in compliance with contract obligations. Monitor the deployment/repatriation process of all UNAMID Aircrafts and crew Members and report to ATS on their activities.

In view of the urgent need to strengthen TCU’s support to Aviation Section & HQNY, especially with the inadequate data to support the operation and ensure the safety, we kindly seek your approval to immediately hire 1 (01) international IC to strength the Technical Compliance Unit. The international IC is ensure adequate coverage through closer monitoring and optimal support delivery to the Aviation Section in HQ and Sectors.

Overall Objectives:

The Technical Compliance Officer will be responsible for the following duties: (These duties are generic and may not be carried out by all Technical Compliance Officers)

· Monitor air operations activities and ensure that they are conducted in compliance with Air Tasking Orders (ATOs), Standard Operating Procedures, UN directives, Department of Peacekeeping Operations (DPKO) Aviation Manual, ICAO standards and recommended practices, IATA regulations and the host country's Aeronautical Information Publications (AIPs).

· Monitor that the most suitable air asset are utilized in terms of cost, safety and efficiency.

· Review, plan and coordinate daily projected task orders and air support requirements.

· Prepare and publish mission materials, flight schedules, and air task orders and communicate them to flight crews.

· Monitor operators activities and ensure that they are conducted in compliance with the national navigation rules.

· Designed a PROHIBITED, RESTRICTED, AND DANGER AREAS and No Fly Zone with consultation with the Air Defense and Civil Aviation Authority of the host country

· Develop and implement aviation standard operating procedures (SOPs) in compliance with the DPKO Aviation Manual, ICAO standards and recommended practices, IATA regulations and the host country's AIPs.

· Ensure that flight crews are briefed and conversant with UN policies, flight safety procedures and latest applicable aviation standard requirements.

· Ensure that appropriate reference documents are readily available and accessible to all flight crew members and aviation personnel.

· Coordinate integrated Search and Rescue air operations.

· Manage daily flight operations through Flight Following.

· Liaise closely with other Sections, international organizations/agencies on aviation movement matters.

· Prepare inputs, data and estimates for budget reporting and planning purposes.

· Perform other related duties as required.

Scope of Work:

Based on the background information and stated objectives, the IC will determine the most appropriate and effective method of approach that would ensure the provision of effective and efficient administrative support to all Aviation HQ, Sectors Offices and ATS HQNY. The method of approach may include:

• Efficient Database Management system for all Long Term Charter Agreements and LOA’s.

• Effective monitoring and recording of compliance/non-compliance of all charter agreements and LOA’s.

• All Charter agreements and LOA’s are reflected in their quarterly performance reports.

Expected Outcome and Deliverables:

· An established framework for the coordination and monitoring the performance of operators according to Aviation Manual, ICAO standards and recommended practices and the host country's Aeronautical Information Publications (AIPs) in UNAMID Aviation/Sectors.

· Report on weekly bases on Technical Compliance Unit support coordination activities.

· Report on critical support issues requiring the attention/intervention of Chief TCU & CAVO.

Competency and Expertise Requirements:

· A minimum of seven years of experience with high school diploma or equivalent technical or vocational certificate (five years with a diploma or first-level university degree) of progressively responsible experience in an airlines or airports.

· At least one year of experience in a conflict or a post conflict environment is desirable.

Conduct of Work:

The individual contractor will:

• Receive directions/guidance from the Chief Technical Compliance Unit (CTCU).

• Convene regular meetings/teleconferences/exchange emails with Aviation Sectors and CAVO (where appropriate).

• Conduct inspection to new arrival Aircraft before commencing to operation when necessary.

Reporting Requirements:

· Preliminary report on the selected methodology and the planned activities with timelines to achieve the stated objectives – 7 days after assumption.

· Report on critical support issues – Daily

· Report on issues requiring senior management’s attention/ intervention - Daily

Duration of Work: This assignment is for an initial period of three (3) months with the possibility of extension.

Interested applicants are strongly encouraged to update their CV/Personal History Profile (PHP) and submit it to Mr. Jose Da Anunciacao, via email: daanunciacao@un.org